The Youth Engagement Grant guidelines provide important information on the requirements of the grants. You should read the grant guidelines carefully before you start your Expression of Interest.

This document provides additional information to answer some of the questions asked at the Information session or online. If you can’t find the information you need in either the grant guidelines or this document, please contact the Grants Information Line on 1300 221 249 from 8:30am to 5:00pm weekdays or email the department at communitycrimeprevention@justice.vic.gov.au (External link)

Eligibility

1. Can I submit more than one Expression of Interest?

Due to the competitive nature of this funding organisations and clubs are encouraged to put in one good Expression of Interest instead of multiple Expression of Interests.

2. Can an unincorporated organisation apply for funding?

An organisation must be a legal entity to apply for government funding.

If your club or organisation is not incorporated, you can submit an EOI in partnership with another organisation who is incorporated to deliver the project.

The incorporated organisation will enter into the funding agreement with the Department of Justice and Community Safety (the department), on behalf of the unincorporated organisation. The incorporated organisation will be legally responsible for managing the funds and ensuring delivery of funded activity.

3. Can ‘charity’ organisations apply?

Organisations that are a charity can apply if they meet the other eligibility criteria outlined in the guidelines.

4. Can schools apply?

 No, schools are not eligible to apply however they can partner with small community-based organisations who will be the applicant. Schools might consider how they could support project success by linking young people into the project or working with the community-based organisation to undertake activities that strengthen engagement in education for young people.

5. Is there is a definition of what a multicultural organisation is?

For the purpose of the Youth Engagement Grants a multicultural organisation is one that is set up to work with a particular cultural, ethnic or linguistic community and is mainly managed by members of that community.

6. Are sole traders eligible to apply?

No, sole traders are not eligible for these grants. The grants are only open to non-for -profit community-based organisations that will connect young people to their families, friends, community and culture.

7. Can organisations with an annual income of more than $500,000 auspice a smaller, eligible organisation?

Yes, the auspice organisation can have an income higher than $500,000. The lead applicant will be the small unincorporated organisation who will deliver the project.

8. Is a newly established organisation with an annual income of $50,000 or less eligible to apply?

Yes, organisations with an annual income of less than $50,000 are strongly encouraged to apply but must meet the eligibility criteria set out in the guidelines.  

Funding

9. How many Expression of Interests will be funded?

Approximately 20 projects will be funded through Round One.

10. Will you consider projects with a budget below $50,000?

Grants of up to $50,000 over two years are available. The amount of funding you need will depend on the activities your project will deliver. You can ask for less than $50,000 if you are confident, you can deliver all activities for less, or you are not comfortable managing that amount of funding. The Expression of Interest asks you to identify the amount of funding you are asking for, but the actual value of the grant will be based on the budget you develop after the first two workshops and include in your proposal for funding.

11. Can I apply for funding to continue existing activities?

Yes, the grant can be used to support new activities or to continue existing activities.

12. Can the funding be used for salaries and project management costs?

Yes, up to 25% of your total grant can be used to cover to cover the cost of coordinating project activity. This can include paying volunteers or a part-time Project Coordinator.

13. Do projects need to reach a minimum number of young people?

There are no specific targets for numbers of young people. Each proposal will be different depending on the funding asked for, the capacity of the organisation, and the intensity/duration of the support provided to each young person.

Partnerships

14. Do I need to partner with other organisations?

If your organisation is not incorporated, you must partner with an incorporated organisation who will enter into a funding agreement with the department if your Expression of Interest is supported. You will need to provide a letter of support from your incorporated partner organisation.  There is a template letter of support you can use on the Crime Prevention Website (External link)

You may choose to partner with other organisations to deliver your project and it is useful to outline who your partners are and how they will support your project.

15. If two organisations are partners, do both/all organisations need to complete the Expression of Interest form?

Only the small organisation that will deliver the project needs to fill out the Expression of Interest form. There is a section in the form to fill out information about the Partner Organisation if your organisation is not incorporated.

If your organisation is incorporated but you want to work with partners to deliver your project, only one organisation needs to complete the Expression of Interest form. You can upload a letter of support from your partners with your Expression of Interest.

16. Can a lead organisation (applicant) or a partner organisation be based outside of Victoria?

The small organisation submitting the Expression of Interest must have an established presence in Victoria and the proposed project must be delivered in Victoria and be of benefit to the Victorian multicultural or Aboriginal communities.

Submitting an Expression of Interest

17. I haven’t used an online Expression of Interest system before. What help is available for me?

The department uses an online system to accept Expression of Interests. When you click the ‘Apply now’ link on the Youth Engagement Grant page on our website, you will be directed to a page where you will need to register to use the SmartyGrants system.

The Expression of Interest form is easy to complete. If you experience any technical difficulties while writing, saving or submitting your Expression of Interest, please contact SmartyGrants Support by phone (03) 9320 6888 or email service@smartygrants.com.au (External link).

Expression of Interest outcomes

18. Who will be assessing the Expression of Interests?

The Community Crime Prevention Unit will assess Expression of Interests in consultation with the Koori Justice Unit, Victorian Multicultural Commission and Department of Justice and Community Safety regional staff.

19. When will we find out if our Expression of Interest is successful?

We hope to let applicants know the outcome of their Expression of Interest within three months of the Youth Engagement grants closing date, however this will depend on the number of Expression of Interests we receive.

20. Will we be given feedback if our Expression of Interest is unsuccessful?

Yes. If your Expression of Interest is not successful, we will send you an email to notify you of the outcome and to provide contact details if you wish to seek feedback.

Further assistance

21. Where can we go to get advice on our Expression of Interest?

To ensure a fair and equitable approach for all applicants, the department is not able to discuss the detail of your Expression of Interest but may be able to provide information on whether your project idea is eligible for funding.

If you have any questions after reading the program guidelines or this document, phone the Grants Information Line on 1300 221 249 from 8:30am to 5:00pm weekdays, for the cost of a local call, or email the Community Crime Prevention Unit at communitycrimeprevention@justice.vic.gov.au (External link).

Author
Community Crime Prevention Program
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